Nailing Accuracy with Best Practices for Printing Shipping Labels

Have you ever had that stressful moment when you noticed your shipping label didn’t exactly make the mark? In this blog, we’ll embark on a journey through accuracy, examining the best practices for printing shipping labels that ensure your products reach safely.

Label Printing Techniques:

Consider this: you are ready to embark on the shipping experience of a lifetime. Your packages arrive nicely wrapped, and the anticipation is great. But wait a minute! Let’s discuss label printing before you take sail. It’s more than just pressing the ‘print’ button; it’s an art, a craft that needs attention to detail and a touch of elegance.

Selecting the Best Printer:

Choosing the appropriate printer can make or break your project. Choose a high-resolution printer capable of capturing the intricacies of barcodes and text. Shippers frequently prefer laser or thermal printers because they produce crisp, clear labels that scanners can easily read.

Label Fabric:

Just like a strong ship requires high-quality materials, so must your labels. Invest in high-quality label stock that is compatible with your printer. Make sure it’s long-lasting, smudge-resistant, and can survive the occasional splash of water. Trust us, you’ll be glad you did when your labels make it through the shipping storm unscathed.

Label Size Precision:

Proportion is important, especially when it comes to labelling! Check that your labels are the right size for your packages. If it is too small, the important information may be illegible; if it is too huge, it may be a difficult fit. Strike the proper balance to ensure that your labels transmit all of the necessary information without overpowering the product.

Brilliant Barcodes:

Shipping labels’ hidden language is barcodes. Select the appropriate barcode symbology and ensure adequate sizing and density. A properly scanned barcode is your ticket to a smooth shipping voyage, ensuring that your items arrive at their destination without a hitch.

Quality Over Quantity:

It’s easy to get caught up in the demand for speed in the fast-paced world of shipping. However, keep in mind that quality always takes precedence over quantity. Check your labels for clarity, making sure that every detail, from addresses to tracking numbers, is apparent. Spending a little more effort on quality control will save you from a sea of shipping problems.


It’s easy to ignore the need for proofreading in the midst of shipping preparations. Take a deep breath and double-check all of the information on your labels. Check that all names, addresses, and product details are correct. A minor error may appear innocuous, yet it could send your cargo on an unintentional detour.

Shipping Label Trials:

Perform test runs before embarking on a large shipping expedition. Create a few labels and put them through their paces. This practice aids in the detection of any possible problems with ink smudge, label adhesion, or readability. Consider it a dress rehearsal for the big event, with the goal of guaranteeing a faultless performance when it matters the most.

Consider Fonts and Colors:

While it may be tempting to employ unusual typefaces and colourful colours on your labels, remember that simplicity is frequently the key to readability. Choose clean, easily legible typefaces and make sure there is adequate contrast between the text and the background. This typeface ensures that even sensitive scanners can precisely record the data.

Lamination for Longevity:

Consider laminating to add an extra layer of protection. Lamination is especially useful for labels that may be exposed to the environment or handled during transportation. Lamination protects your brands against smearing, splashing water, and deterioration, guaranteeing they stay undamaged and accessible until they reach their final destination.

Harmony in Alignment:

Check that every component on your label is positioned correctly. Displaced text or barcodes may mislead scanners, causing difficulties in the shipping process. Take some time to strategically place your parts to create a visually appealing and scanable shipping label.

Examine Printer Resolution:

The print quality of your printer is critical for label clarity. Check that your printer settings are tuned for the highest resolution possible. A higher resolution produces crisper photos and text, improving the overall quality of your shipping labels.

Obtain a Label Cutter:

A label cutter might be a game changer for people who routinely print labels in various sizes. This handy tool enables clean and exact cuts, eliminating any uneven edges from detracting from the professional appearance of your brands and interfering with scanning accuracy.

Use Label Templates:

Using templates simplifies the label development process. Many shipping label software and online platforms provide pre-designed industry-compliant templates. These templates aid in consistency and error reduction, making the label-generation process more efficient.

Tools for Verifying Barcodes:

To confirm the accuracy and integrity of your barcodes, consider employing barcode verification tools. These tools evaluate aspects such as barcode contrast, density, and formatting, offering a thorough examination to ensure optimal scanning performance.

Examine Various Label Adhesives:

The label adhesive used might affect the label’s adherence to packages. Test various adhesives to discover one that works with your package material and keeps tags firmly in place during the shipping route, preventing mistakes.

QR Codes for More Information:

Incorporate QR codes to improve the functionality of your label. These can lead to more information, tracking information, or even advertisements. QR codes not only improve the consumer experience but also provide a backup source of information in the event that the printed text is ever compromised.

Use Print Preview:

Always use your software’s print preview option before committing to a complete print run. This preview allows you to identify any potential formatting errors, guaranteeing your labels are correctly aligned and that no important information is cut off or distorted while printing.


Remember that accuracy is the key to easy sailing in the logistics sea as we anchor our shipping label precision expedition. You’re not just printing labels; you’re creating a flawless shipping experience by selecting the correct printer and materials and paying close attention to detail.

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